Department of Academic Affairs

Function and Tasks

1. Function

The Department of Undergraduate Education Management plays its advisory role to the Management Board of Hanoi University of Public Health (HUPH) in conducting the university entrance examination and training for undergraduate level, including planning, curriculum development, teaching and learning methods, assessment of learning outcomes in accordance with the State regulations on education and training.

2. Tasks

2.1. Management of Undergraduate Training

a. Coordinating the preparation and organization of university entrance examination in accordance with the State regulations and legal documents for entrance examination.

b. Coordinating the development and update of education programs of all undergraduate training forms of HUPH. Monitoring and evaluating the implementation of training programs;

c. Developing and monitoring the implementation of teaching, learning and other plans in the academic year for all modules were assigned;

d. Coordinating the development of training rules, teaching and learning regulations for undergraduate education activities to comply with legal documents on education issued by the Government

e. Collaborating with Student Affairs Department to manage and monitor the learning activities of undergraduate students.

f. Collaborating with the Faculty/Department, Examination and Quality Assurance Unit, Student Affairs Department, Financial and Accounting Department to organize and supervise the evaluation activities of undergraduate training.

g. Planning to supervise the field training process to improve the quality and effectiveness of field training, and the training courses in provinces.

h. Proposing forms of examination; aggregating graduation examination results and other data to report to the Graduate Council in accordance with undergraduate training regulations; and accomplishing graduation procedures for students.

i. Coordinating the development of weekly training schedule.

2.2. National and international cooperation

a. Coordinating the collaborative training activities of undergraduate level between Hanoi School of Public Health and other schools and universities;

b. Collaborating with other departments and faculties to monitor and manage the undergraduate training activities in international cooperation programs.

2.3. Information Management and Data Storage

a. Involving in the development and management of the database system of undergraduate training forms;

b. Collaborating with other departments/faculties, Student Affairs Department, Examination and Quality Assurance Unit to synthesis teaching time of lecturers by semesters. Collaborate with other departments/faculties to make payment for HUPH lecturers for undergraduate classes.

c. Collaborating with other departments/faculties to update information of Undergraduate Education into HUPH website (Entrance Examination notices, documents relating to Undergraduate education, school-year and semester schedules, etc.).

d. Managing and storing the records, documents relating to the function and tasks of Undergraduate Education Department;

e. Managing and supporting students of registered credits and other work-related learning;

f. Collaborating with Student Affairs Department to manage and monitor the learning activities of undergraduate students;

g. Collaborating with other departments/faculties, Student Affairs Department, Examination and Quality Assurance Unit to make payment for HUPH lecturers for undergraduate classes;

h. Monitoring the leaning results of undergraduate students (updating the marks on website, printing the academic transcripts of students, etc.).

2.4. Reporting procedures

a. Making periodic and unscheduled reports about undergraduate education activities at the request of HUPH Management Board;

b. Considering the accuracy, logical, legal of documents related to enrollment, training contracts;

c. Providing the advice to HUPH Management Board to enhance the quality of undergraduate education.

2.5. Other tasks

a. Coordinating judgment activities to evaluated training curriculum of undergraduate education, which was assigned by the Ministry of Education and Training;

b. Preparing official introduction correspondence to field site and other activities including funding, form of payment; monitoring plan; etc. for field training of undergraduate education;

c. Proposing and implementing the studies, which related to the management of undergraduate education and improvement undergraduate education quality;

d. Coordinating secretary activities of the Scientific and Training Council of Hanoi School of Public Health;

e. Other activities according to planned of Hanoi University of Public Health.


Contact information

Undergraduate Education Department

Room A110 – Hanoi University of Public Health
1A, Duc Thang Road, Duc Thang Ward, North Tu Liem, Hanoi

Tel: (+84) 246 266 2342

Department of Academic Affairs